Department: Aquatic and Fishery Sciences in the College of the Environment
General Duties/Description:
Provide administrative support in fiscally-related duties such as:
· Assist with monthly budget reconciliation including follow-up on missing documents
· Create budget and grant file folders
· Copy, fax and sort various documents
· Maintain records, perform electronic mail tasks
· File reports, receipts, and other documents
· Enter data and maintain various accounting of grant/budget logs or databases including verify and process fiscal/accounting data, perform basic computing, calculating and manual or automated posting of data; make corrections as required
· Assist with travel-related accounting processes
· Might occasionally deliver or pick up grant proposal/award documents between the School of Aquatic and Fishery Sciences department and the Office of Sponsored Programs, the Grant and Contract Accounting office, the Payroll Office or other campus departments
· Serve as back-up telephone and in-person contact, receive visitors, respond to inquiries regarding office/departmental policies and procedures (requires substantial knowledge of school policies and procedures)
· Sort and distribute office mail if needed
· Perform other related duties as required/assigned
Requirements:
· Experience in administrative support and office operations
· Proficiency with Microsoft Word, Excel, database management software; familiarity with Access is desirable
· Excellent verbal and written communication skills
· Ability to interact with a wide variety of audiences and individuals including students, donors, faculty, administrators, and students is essential
· Team work orientation
· Flexibility to meet changing needs
· Ability to take initiative on projects, prioritize project work, and use good discretion in contact and communications with various audiences
· Creative problem solving skills and ability to independently identify solutions to a variety of issues
· Detail-oriented
· Must be a UW student
Position is available January 15, 2015. Hourly wage based on experience. Send your resume to Jessica Roshan at jroshan@uw.edu
· Assist with monthly budget reconciliation including follow-up on missing documents
· Create budget and grant file folders
· Copy, fax and sort various documents
· Maintain records, perform electronic mail tasks
· File reports, receipts, and other documents
· Enter data and maintain various accounting of grant/budget logs or databases including verify and process fiscal/accounting data, perform basic computing, calculating and manual or automated posting of data; make corrections as required
· Assist with travel-related accounting processes
· Might occasionally deliver or pick up grant proposal/award documents between the School of Aquatic and Fishery Sciences department and the Office of Sponsored Programs, the Grant and Contract Accounting office, the Payroll Office or other campus departments
· Serve as back-up telephone and in-person contact, receive visitors, respond to inquiries regarding office/departmental policies and procedures (requires substantial knowledge of school policies and procedures)
· Sort and distribute office mail if needed
· Perform other related duties as required/assigned
Requirements:
· Experience in administrative support and office operations
· Proficiency with Microsoft Word, Excel, database management software; familiarity with Access is desirable
· Excellent verbal and written communication skills
· Ability to interact with a wide variety of audiences and individuals including students, donors, faculty, administrators, and students is essential
· Team work orientation
· Flexibility to meet changing needs
· Ability to take initiative on projects, prioritize project work, and use good discretion in contact and communications with various audiences
· Creative problem solving skills and ability to independently identify solutions to a variety of issues
· Detail-oriented
· Must be a UW student
Position is available January 15, 2015. Hourly wage based on experience. Send your resume to Jessica Roshan at jroshan@uw.edu
